Required fields are marked with asterisks (*)

PROPOSAL APPLICATION FORM

2026 CONCESSION BOOTH OPERATION AT THE BALL DIAMONDS

Name

Company/Operational Name

Mailing Address

Phone Number

Part A: Sports Season Rental Proposal
Please indicate your proposed monthly rental rate for the 2026 operating season.
Note: A mandatory rental rate is not required; however, the proposed amount will be considered as part of the evaluation criteria for the RFP award.

Season:	Dates:
Initial Contract Term	June 15, 2026 to September 30, 2026

Proposed Monthly Rent

Please indicate which booth(s) you are interested in operating:

Both Drayton and Moorefield Ball Diamonds

Drayton Ball Diamonds

Moorefield Ball Diamonds

Do you intend to operate the concession booth for the full season (June 15 to September 30)?

Yes

If “no”, please provide a detailed explanation, and the proposed dates you intend to operate:

Part B: Qualifications and Experience

Describe your experience in food handling, hospitality, or operating a food booth or similar business:

List your current food safety certifications (e.g., Safe Food Handling Certificate):

Do you currently have, or do you plan to hire employees to work at the concession booth?

Yes

If yes, how many and will all employees be food safety certified?

By selecting “Yes”, I understand and agree that:
• A valid WSIB Clearance Certificate must be submitted within ten (10) business days of being awarded the contract
• It is my responsibility to ensure the WSIB certificate on file with the Township remains valid for the entire rental term

Describe your proposed menu offerings (optional attachment permitted)

Upload Menu

Browse…

Allowed extensions pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif

How will you ensure cleanliness, food safety compliance, and good customer service?

Part C: References
Please provide the names and contact information for three (3) references who can speak to your experience and reliability in food service, customer service, or business operations. These may include previous landlords, employers, or professional contracts. They must not include the Township of Mapleton, or any of its current or previous staff, council, or board members.

Reference #1 Name

Reference #1 Relationship to Applicant

Reference #1 Phone Number

Reference #1 Email Address

Nature of work / role with reference, and the responsibilities of said role:

Reference #2 Name

Reference #2 Relationship to Applicant

Reference #2 Phone Number

Reference #2 Email Address

Nature of work / role with reference, and the responsibilities of said role:

Reference #3 Name

Reference #3 Relationship to Applicant

Reference #3 Phone Number

Reference #3 Email Address

Nature of work / role with reference, and the responsibilities of said role:

Part D: Terms and Conditions

As the applicant, I hereby certify my understanding that:

I understand that the minimum monthly rental bid I can submit is $500 per month.
If selected as the successful bidder, I agree to supply a $500 cleaning deposit to the
landlord as part of my first rental invoice, and that this cleaning deposit will only be
returned to me upon a satisfactory inspection at the completion of my contract.
A draft booth operation contract is attached as Appendix A to this RFP.
I have attached my WSIB Clearance Certificate (if applicable) or will provide it within 10 (ten) business days of being notified as the Successful Bidder.
I understand that if proof of insurance and a WSIB Clearance Certificate (if applicable) are not provided to the Township within ten (10) business days of being notified as the Successful Bidder, the contract may be awarded to another bidder.
I as the Applicant am solely responsible for the risk and cost of preparing and submitting my proposal.
The Township will not be held liable for any and all operational losses at any time during the contract, regardless of any circumstances that may be presented in the operation of the facility.
The Township reserves the right to cancel this RFP at any time without any liability for any loss, damage, or costs incurred by the applicant because of its cancellation.
The Township reserves the right to seek clarification from myself on any of the information supplied in the application if necessary.
All applications must be submitted to purcashing@mapleton.ca by 2:00 p.m. on Friday, June 12th, 2026. Applications submitted after this deadline will not be considered.